Management software is not only used in the hotel industry. More and more people who own vacation properties are also beginning to recognise the benefits – and rightly so. Because these programs reduce errors and administrative outlay, saving hosts valuable time and money.
PMS is software that automates and streamlines the management of your vacation rentals. The software syncs your bookings, availability and prices on various booking platforms in real time and completely automatically. This means you no longer have to deal with double bookings, for example. By using property management software (like iGMS for example), you have a full overview of the occupancy of your vacation property. Since everything is done on a central platform, the management process is much easier and less time-consuming. There is a large selection of providers that differ mainly in terms of price structure and external integration partners. However, generally speaking, most manufacturers offer a similar selection of basic functions.
The most common basic functions include the reservation system, the channel manager, the payment processing system along with statistics & KPIs, digital guest directories, website builders and many more.
Reservation system or PMS (property management system): helps you manage your vacation property more efficiently. You can see all bookings and the associated information using a central calendar.
Channel manager: syncs your bookings across all connected booking portals (e.g. Airbnb, Booking.com, FeWo-Direkt, etc.). But direct bookings made through your own website and any manual changes are also synced directly.
The functions of PMS are worthwhile even if you’re offering your vacation rental on just one booking platform. However, using this software delivers enormous efficiency gains as soon as you start offering your property on at least two different booking platforms, such as Airbnb and Booking.com. That’s when the advantages of booking synchronization become clear. A survey conducted with users of the PMS smoobu also confirms that the possibility of efficient and profitable letting is one of the main reasons for using a PMS.
Not sure if you need a PMS for your vacation rental? Answer these questions to find out:
If you answered “yes” to at least 4 of these 5 questions, you should consider using management software for your rental business.
We have summarised the key information about the management software for you here:
As soon as you start using management software, you have a virtual assistant at your side. It takes care of routine tasks, such as synchronisation between booking portals, and gives you the time to concentrate on other tasks. The more properties you rent out, the more complex your rental business becomes and the more important it is for you to use a PMS. It helps you keep track of everything and makes even complex processes manageable. More than 94% of the surveyed smoobu users also cite synchronisation between portals and communication with guests via a portal as the most important features of a PMS.
Bookings, cancellations, prices, peak and off-peak season, communication with guests… there are so many things you have to keep an eye on as a landlord. The PMS helps you manage your property and prevents errors such as overbooking or double bookings. This way, you can easily offer your accommodation on several booking portals at the same time. This means your accommodation can be found by even more guests, so you can achieve a higher occupancy rate.
In addition to the basic functions, many providers offer links with a variety of integration partners. For example, service providers for payments, cleaning and human resources or suppliers of electronic access systems, etc. can all be linked to the PMS. The survey results show that payment service providers such as PayPal, followed by electronic door locks, are the features most frequently used by hosts. The smart door lock from Nuki is also integrated into the software solutions of various providers. For example, access permissions can be easily sent to guests using the PMS. This means you can manage all processes though a central system without having to change app or platform.
Just like property management software, using an electronic door lock also saves you a lot of time and money. With a smart access system, you’ll never have to deal with time-consuming key handovers again. Do you rent out properties in different cities or countries, or can’t always be there to hand over keys? No problem – with an electronic door lock, you have an assistant at your side who is always there to help you if you don’t have time for key handovers. Thanks to the integration with the PMS, the digital access permissions are automatically generated and sent to your guests for the corresponding booking period.
The right channel manager is the one that best meets your needs. The following questions will help you make the right choice:
Channel managers offer many benefits for hosts. Simply take a look at what the various providers have to offer and choose the PMS that makes work easiest for you.
You can use Nuki with the following management software solutions:
We understand that door locks can sometimes be confusing, and not everybody is an expert.
If you have any questions about Nuki, you can call us Mon-Fri between 9am-6pm (CET).
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